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Ponies Association (UK)
Ponies Association (UK) is a company registered by guarantee No: 2308162 and Ponies (UK) Trust Charity No: 801101
VAT Registration No: 486 5598 79 Website www.poniesuk.org

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DOWNLOAD P(UK) TERMS & CONDITIONS

Terms & Conditions of Acceptance of Entries

1. All exhibitors entering shall be considered as having read the following rules and regulations. Anything not covered shall be decided by the Chairman and Council in consultation with the secretary of any Breed Show Society concerned or with the Show Veterinary Surgeon in cases calling for their opinion.
2. The decision of the Chairman and the Council will be final.

No entries will be accepted unless:
a) Lodged in a proper manner on the official and appropriate form or via the online system, signed by the exhibitor or an authorised agent, and complying in every respect with these Regulations and any conditions that may be specified. No substitution or nomination entry will be accepted.
b) Horse/Ponies must be registered and entered in the name of their legal registered owner. When a lease/loan is negotiated the Horse/Pony will not be treated as the Property of the Lessee/Borrower until the Lease/Loan has been registered with Ponies Association (UK).
c) The appropriate fee or fees are paid by the entry closing date. Entry fees are not refundable even with a vets certificate.
d) Entries will be accepted by post, fax, online or via electronic email (when available). Acknowledgements will be sent via email where available.
e) Changes and alterations to entries must be completed on an official form and submitted before (Tuesday 21 February 2012) plus an administration charge of £10. No changes, alterations or corrections will be administrated after this date.
f) The Association reserves the right to refuse or cancel any entry already accepted, without any reason for doing so. Whenever under this Regulation an entry is refused or cancelled, or an exhibit is refused admission or removed, the fees paid may at the discretion of the Council, are refunded and, if refunded, shall be accepted by the exhibitor or intending exhibitor in full satisfaction of all claims against the Association.
g) Every exh ibitor will be held responsible for the correctness of his/her entry. If, when called upon to prove the correctness, he/she fails to do so, the entry in question will not be accepted or if already accepted may be cancelled or the exhibit may be disqualified, and any award cancelled.
h) HORSE & PONY REGISTRATION: All exhibits must be registered in their respective Pure Breed Society Stud Books or Part Bred Stud Books and will be judged according to the Ponies Association (UK) Rules. All horses/ponies entered into the Championship classes must be Registered with Ponies Association (UK).
i) STUD LICENCES: All stallions & 2 or 3 year old Colts must hold a licence, unless otherwise governed by the individual Breed Society and MAY NOT be entered into the Young Handler or Junior M&M Ridden Classes.
j) Handlers/Riders may only compete with one horse/Pony in any one SHOWING class. A competitor may ride more than one exhibit (maximum 2) in a Confined Novice Working Hunter/Pony, Open Working Hunter/Pony, M&M Working Hunter Pony, Style & Performance, Competition/Potential Dressage Horse/Pony Burghley Event Pony and Zenith WH/WHP Classes, but before the final phase must nominate to the Ring Steward which horse/pony he/she will ride for the final presentation of marks and rosettes. Once the class has commenced there shall be no change of rider, except in a Championship.
k) Acceptance of a cheque combining entry fees and stabling is not acceptance or confirmation that stabling is available.
l) It is the responsibility of the Exhibitor/Competitor not to enter a class that may result in simultaneous judging times in adjacent rings.

RULES & REGULATIONS OF THE SHOW

4. STABLING
a) Stabling is subject to availability and will be allocated on a first come first serve basis.
b) Stabling fees are not refundable unless applied for by the stated date, (entry closing date plus 1 week) less a £10 administration charge.
c) All stable bookings must be submitted along with horses/ponies entries
d) Any stable bookings made are not considered to be part of an entry.
e) Any exhibitor or their attendants found guilty of entering or taking possession of a box or interfering with numbers on boxes, without the written authority from an Official of the Association, will be liable to the cancellation of all entries at the show and may forfeit any prize money won.
f) Horses/ponies must not be placed in a corral on the showground/or left in horseboxes on site over night

5. CONTROL & CONDUCT
a) All exhibitors and persons admitted to the Showground shall be subject to the Rules, Bylaws, Regulations and Conditions of Ponies (UK) and the Chairman shall have the power to suspend or remove from the showground, anyone who refuses to comply with the instructions given by the stewards or whose conduct shall be in the view of the chairman derogatory or prejudicial to the interests of Ponies Association (UK) or its members, or who shall have been guilty of an act or admission, involving cruelty or unnecessary suffering to any animal. The Chairman's decision will be final.
b) Any animal not under control or in any way constituting a danger shall be removed from the show ring at the request of the Judge, Steward or Chairman.
c) Neither Ponies Association (UK) or any of its officers, assistants or Stewards, shall in any way be responsible for any loss, injury or damage that may happen to exhibitors or their assistants, or any other members of the public or to any animal or property, or to any vehicle brought into the showground or to any premises used in conjunction with the show, or while entering or leaving the same.
d) Exhibitors shall be responsible for the behaviour of their assistants and riders and all persons in charge of exhibits shall be subject to the orders of the Stewards or Judges. All exhibitors including grooms and other attendants, attending exhibitors in the judging rings must be correctly dressed wearing a jacket and must wear a hat.
e) FIRE PRECAUTIONS – BARBECUES: To prevent any fire risks, exhibitors must not hold barbecue parties in the horsebox lines.
f) DOGS: Dogs must be kept under control and on a lead at all times whilst on the showground. They will not be permitted in the arena. Please remember to clean up after your dog at all times.
g) MOTORCYCLES and SCOOTERS are BARRED and this rule will be strictly adhered to. BICYCLES may not be ridden on the showground at any time.
h) Any exhibitor who allows their children to break the above rule will be disqualified and NOT allowed to compete.
i) SAFETY: The Highway Code is applicable on the showground. All vehicles are forbidden from driving around the showground – except those with official passes.
j) Anyone causing a disturbance or any bad behaviour throughout the showground is liable to be disqualified from competing in the show and future membership reviewed.
k) It is strongly recommended that all exhibitors carry adequate Public Liability Insurance. The Association does not accept any liability for any injury or damage sustained by any third party what so ever.

OBJECTIONS shall be made in writing with the objector's full name and address within one hour of the event concerned and lodged at the secretary's office together with the sum of £100 deposit. The sum shall be refunded if the objection is sustained but if the objection is not sustained the deposit will be forfeited to the funds of Ponies Association (UK). The Disciplinary Council will consist of: The Chairman, a Member of the Council and an Official of the Show.

6. JUDGES, TIMETABLE & AWARDS
a) The Judges' decision is final. The Council reserves the right to substitute, add or remove any judge from any class or Championship.
b) TIMETABLE: Judging times are as accurate as possible at the time of printing the schedule. Show entries must not be made from this timetable as it is subject to change. Please check the final copy on the day of the show.
c) CANCELLATION OF CLASSES: Classes may be cancelled or amalgamated at the discretion of Ponies Association (UK).
d) Prize money and Rosettes will be awarded as stated in the schedule of the show. Exhibits in classes with two phases, may not be required for phase two or the judging procedure at the discretion of the Judge.
e) The number of animals which shall give an individual display in any class shall be entirely the decision of the Judge(s).
f) Prize Money if not collected at the show MUST be claimed within 14 days of the show or it will be deemed a donation to the show.

7. ARTIFICIAL AIDS & HARD HATS
a) All artificial aids are forbidden with the exception of correctly fitted standing and running martingales and elasticated side reins for lunging only on Ponies Association (UK) Showground's.
b) Spurs/dress spurs must NOT be worn in any Show Pony/Intermediate Working Hunter/Intermediate Show Hunter Type/Intermediate Show Riding Type/Show Hunter Pony/Working Hunter Pony Competition/ Horse/Pony or any Ridden Mountain & Moorland class. See Current P(UK) Rulebook. In all other classes, including Zenith, Burghley & Mini-Burghley only BLUNT spurs may be used unless the class is run under the auspices of an individual Governing Body when their rules must be conformed to.
c) SHOW CANES or WHIPS are not to exceed thirty inches (75cms). In lead rein classes plain or leather covered canes may only be used.
d) HATS: to the approved current BSI standard must be worn and correctly secured at all shows affiliated to Ponies (UK). Riders NOT competing in Lead Rein or First Ridden classes may wear current approved BSI Bowlers or Top Hats during an Afternoon Gala or Evening Gala Performance. For classes run under the auspices of an individual Governing Body, their rules must be conformed to.
e) Handlers of horses/ponies competing in In Hand classes aged 14 years and under must wear correctly secured current British Standard Skull/Riding Hats.

8. ANIMAL HEALTH & SAFETY
a) SOUNDNESS: All animals must be sound. The Judge's reserve the right to have any exhibit examined by the Official Veterinary Surgeon. The council reserve the right to have any exhibit qualifying for a Championship examined by the Official Veterinary Surgeon.
b) DISEASE: Any animal found to be suffering from any contagious or infectious disease shall be removed from the showground immediately at the request of the Veterinary Surgeon. The committee reserve the right to ask any exhibitor with a horse/pony which Judges consider unfit, to leave the ring. Any animal found to be so affected will, on a certificate from Ponies Association (UK) Veterinary Officer be disqualified from competing and must be removed from the showground by the exhibitor without delay.
c) FLU VACCINATIONS: Ponies Association (UK) recommends all exhibitors should have an up to date certificate of vaccinations against equine flu.
d) Stallions/Colts may not be led by any Juniors who have not attained their 14th birthday before the 1st January in the current year at any show affiliated to Ponies Association (UK)
e) Any pony stallion not exceeding 138cms OR Small Breed Mountain & Moorland Stallions – i.e. Exmoor, Dartmoor, Shetland or Welsh A or B – may not be ridden by Juniors who have not attained their 12th birthday before 1st January in the current year at any show affiliated to Ponies (UK). Stallions exceeding 138cms OR Large Breed Mountain & Moorland Stallions – i.e. Connemara, Dales, Fells, New Forest, Welsh C & Welsh D – may not be ridden by any Juniors who have not attained their 14th birthday before 1st January in the current year at any show affiliated to Ponies (UK)
f) Payment of Medical/Veterinary Fees – the payment of this fee allows Ponies Association (UK) to provide emergency medical & veterinary cover ON SITE at the Associations Shows. Exhibitors are responsible for the payment of any fees incurred by the use of these services.

9. DOPE TESTING
a) 'Dope Testing' means the examination of a horse/pony by a duly qualified person appointed by Ponies Association (UK) and includes taking samples for subsequent analysis of all or any body fluid, tissues, excreta, hair or skin scrapings at the discretion of the person conducting the examination.
b) All animals taking part in any class will be liable to dope testing. Random Dope Tests may be made at any Ponies Association (UK) Shows. The presence of prohibited substances will render both exhibitor and pony liable to disqualification
c) Test will be conducted according to Jockey Club Rules.
d) It is the responsibility of the Member/Exhibitor having such custody of a horse/pony, particularly in the twenty four hours before the show, to ensure that nothing is fed, administered or applied to a horse/pony that contains a Prohibited Substance. Ignorance is not an adequate defence.
e) If there is a presence of a Prohibited Substance Ponies Association (UK) Disciplinary Council shall investigate the matter and decide what disciplinary proceeding will apply within fourteen days of the date of posting by Ponies Association (UK) of notification of a positive dope test to the Member/Exhibitor.
f) The horse/pony shall be suspended from being entered or shown or otherwise taking part in any Affiliated Show pending the outcome of the disciplinary procedure.

10. HEIGHT MEASUREMENT
HEIGHT MEASUREMENT REGULATIONS: The council reserve the right to measure any class by their Official Veterinary Surgeon on the showground's official measuring pad unless a current JMB Height Certificate is presented. 1cm will be allowed for shoes. Any exhibitor not adhering to the conditions laid down for the class will automatically be disqualified from competing and NO entry fees will be refunded.

11. TROPHIES
Trophies will be presented in the ring at the time of final Judging. Trophies will then be returned to the secretary's office. Exhibitors may arrange to have a photo taken with the Trophy after presentation has taken place. All Trophies will be maintained and stored by Ponies Association (UK).

Terms & Conditions of Membership

All memebrs shall be considered as having read the following rules and regulations. Anything not covered shall be decided by the Chairman and Council

1. All Members & Exhibitors competing at Ponies Association (UK) Shows shall be considered as having read the following Regulations.
2a. Spurs/dress spurs must NOT be worn in any Show Pony/Intermediate Working Hunter/Intermediate Show Hunter Type/Intermediate Show Riding Type/Show Hunter Pony/Working Hunter Pony, M&M-WHP or any Ridden Mountain and Moorland showing class.
2b. In all other classes, including Burghley, Mini-Burghley, Zenith & Ridden Competition Horse/Pony and Part Bred, only BLUNT spurs may be used unless the class is run under the auspices of an individual Governing Body when their rules must be conformed to.

3a. Show Canes/Whips are not to exceed 30" (75cms). In Lead Rein classes plain or leather covered canes ONLY may be used.
3b. Any suitable bit/bridle may be used unless otherwise stated
3c. Exhibitors competing in P(UK) classes must only use tack permissible in P(UK) classes whilst mounted on the showground. Only elasticated side reins may be used when lunging on the showground.

4a. Hats to the approved current BSI standard must be worn and correctly secured at all shows affiliated to Ponies (UK) – with the exception of Afternoon Gala Performances, Evening Gala Performances, Costume, and Concours D'Elegance classes when current approved BSI Bowlers and Top Hats may be worn by riders who are NOT competing in Lead Rein & First Ridden classes. For classes run under the auspices of an individual Governing Body, their rules must be conformed to.
4b. All Ride Judges officiating under Ponies Association (UK) rules MUST wear a correctly secured hat to the approved current BSI standard at all times whilst mounted.
4c. Any Ride Judge who falls or is thrown whilst judging under P(UK) rules may not continue to ride the exhibits or ride judge any further exhibits on that day. If the Judge is capable of continuing his / her duties then all exhibits in the class must give an individual show (including any exhibit previously ridden). In the event that the Judge is not capable of continuing, an appropriately qualified replacement may be appointed otherwise the class must be abandoned. Please see Guidelines for Affiliated Show Secretaries.

5. All stallions and 2/3 year old colts must hold a current licence (unless otherwise governed by the Individual Breed Society)

6a. Stallions / Colts may not be LED by any Junior who have not attained their 14th birthday before January 1st in the current year at any show affiliated to Ponies Association (UK).
6b. Handlers of horses/ponies competing in Handler & In Hand classes aged 14 years & under must wear a secured current BSI standard Skull/Riding Hat.

7. Any pony stallion not exceeding 138cms OR Small Breed Mountain & Moorland Stallions – i.e. Dartmoor, Exmoor, Shetland, Welsh A & Welsh B - may NOT be ridden by Juniors who have NOT attained their 12th birthday before 1st January at any show affiliated to Ponies Association (UK). Any -Small Breed Mountain and Moorland Stallions exceeding 138cms or Large Breed Mountain & Moorland stallions – i.e. Connemara, Dales, Fells, Highlands, New Forest, Welsh Section C & Welsh Section D – may not be ridden by any Juniors who have NOT attained their 14th birthday before 1st January at any show affiliated to Ponies Association (UK unless the class is run under the auspices of an individual Governing Body when their rules must be conformed to.

8. ONLY Mares and Geldings are eligible for Young Handler, Junior Ridden M & M, Lead Rein & First Ridden classes.

9. Handlers / Rider may only compete with one horse/pony in any one Showing class. A competitor may ride more than one exhibit (maximum 2) in a Confined Novice Working Hunter / Pony, Open Working Hunter / Pony, M&M Working Hunter Pony, Style & Performance, Competition Horse/Pony, Burghley Event Pony, Mini Burghley and the Zenith WH/WHP, but before the final phase the Exhibitor must nominate to the Steward which horse / pony he / she will ride for the final presentation of marks and rosettes. Once the class has commenced there shall be no change of rider, except in a Championship.This does not apply at the P(UK) Winter and Summer Championship shows where competitors may be competing in another class during the day,( Evening Performances excluded ) when a representative maybe sent for presentation.

10. No ridden pony shall be shown on a Lead Rein except those exhibited in classes confined to Lead Rein ponies.

11. DOPE TESTING - All animals taking part in any classes will be liable to dope testing. Random dope tests may be made at any time at any show affiliated to Ponies Association (UK). The presence of any form of prohibited substance will render both exhibitor and pony/horse liable to disqualification from competing at all future Ponies Association (UK) shows. Tests will be run according to Horse Racing Authority.

12. Boots (including over-reach boots) are permissible in the Jumping phase of any Working Hunter, Style and Performance, P(UK) Burghley Event Pony, Mini Burghley, Zenith WH/WHP classes and Show Jumping Competitions. AT NO OTHER TIME CAN A CHANGE OF SADDLERY BE PERMITTED.

13. Horses and ponies must be four years old and over in all ridden classes. The age should be calculated from 1st January in the year of their birth.

14a. All Mountain & Moorland ponies must be registered in the approved section with their respective Pure Breed Societies and must be within the height specifications as laid down by their Breed Society (See table on Page 7). All horses/ponies competing in classes restricted to breeds OR part-breeds – must be fully registered with their respective breed society/stud book.
14b. A horse/pony must be shown under the name in which it was originally registered in the Official Stud Books of the GSB, NPS, M&M Stud Books, BSPS, BSJA, BHD, Ponies Association (UK) or any other recognised society.

15 Passports or Registration papers will be required for all animals born after 1st January 2001 registering with Ponies Association (UK). A copy of the registration papers must be lodged together with the application form.

16. Horses/ponies must be registered and entered at any show in the name of the Legal owner. When a lease/loan is negotiated the horse/pony will not be treated as the property of the Lessee/Borrower until the lease/loan form has been completed, the remittance has been received by P(UK) and the lease/loan has been registered. If a horse/pony is registered with P(UK) and ownership is transferred the new owner must notify P(UK) immediately and forward the transfer fee. The 'Transfer of Ownership Form' must be completed and signed by the purchaser and registered with the P (UK) Show Register before the transfer is considered complete.

17a. Rider must have attained their 3rd birthday on the day of the show unless otherwise stated.
17b. To become a JRC Member the Rider must have attained their 3rd birthday but not their 18th by 1st January of the current year.

18. In the First Ridden classes ponies must not be cantered except in their individual show. Ponies in Riding Pony, Show Hunter Pony, and M&M classes may be galloped 4 at a time ONLY except in a Championship OR during the Final Judging of a class.

19. Horses & ponies must be trimmed and shown as set down by their relevant Breed Societies. Animals exhibited in P (UK) Riding Horse/Riding Pony classifications must be plaited. Mountain & Moorland Ponies in Showing Classes MUST be shown unplaited.

20. No Horse/Pony may enter the ring after the judging process has begun and the Steward has closed the ring. In the event of the rider or handler leaving the ring they MUST be present for the final assessment and presentation of awards. At the Winter and Summer Championship Shows a competitor may leave the ring with permission from the judge to compete in another class but must be available for final assesment if required. A representatative is acceptable for the presentation of awards. The class is completed when the Judge dismisses the class.

21. The Judge's decision is FINAL.

22. An exhibitor may not knowingly exhibit a pony that has been bred, sold, leased, produced, broken, ridden or trained by the Judge, and/or his/her immediate family or his/her employer or by anyone with whom he/she resides, with the exception of Show Jumping Competitions since 1st August 2010.
22a Judges must not knowingly Judge a Horse that has been Owned, Produced, Exhibited, Bred or Ridden by them or a close relative or anyone with whom they are in a business partnership with or by anyone they employ or by anyone who employs them or by anyone whom they live since 1st August 2010.

23a. A rider/handler may not show in a class judged by someone for whom he/she has exhibited in the show ring since the 1st August 2010 with the exception of Show Jumping/Cross Country classes.
23b. A rider may not show a Horse/Pony in a competition judged by any member of his/her immediate family.
23c. An exhibitor may not show under a Judge for whom he/she has produced a pony since 1st August 2010 (an exhibitor is, the owner, lessee or the person who produces and/or shows the pony). Group training is acceptable but private training is not acceptable.
23d. An exhibitor may not show under a Judge where he/she has entered into a financial/commercial undertaking since the 1st August 2010 (stud fees are excluded).

25. DEFINITIONS:
A MEMBER is a fully paid up 'A' or Life Member of Ponies Association (UK).
A REGISTERED HORSE/PONY is an animal registered with P(UK) to a CURRENT Annual or Life member.
An EXHIBITOR is the owner/lessee/or person who produces and/or shows the pony/horse.
A PRODUCER is one who undertakes the preparation and/or training of a pony/horse for the Show Ring and receives remuneration.
A TRAINER is one who undertakes the preparation and/or training of a rider for the Show Ring and receives remuneration.
AMATEUR RIDER – An Amateur Rider is a rider who for showing purposes HAS NOT engaged in the training programme for Rider/horses/ponies/livery/buying/selling or dealing of horses/ponies as a means of deriving a source of income since 1st August 2011. It is expected that exhibitors will enter into the true spirit of this competition. The Directors reserve the right in, their absolute discretion, to refuse an exhibitor's entry should they be in contravention of this rule in the Directors considered opinion.
AMATEUR HANDLER – An Amateur Handler is a handler who for showing purposes HAS NOT engaged in the training programme for Handler/Rider/horses/ponies/livery/buying/selling or dealing of horses/ponies as a means of deriving a source of income since 1st August 2011. It is expected that exhibitors will enter into the true spirit of this competition. The Directors reserve the right in, their absolute discretion, to refuse an exhibitor's entry should they be in contravention of this rule in the Directors considered opinion.
HOME PRODUCED / POLLYANNA HOME PRODUCED – These classes are open to horses and ponies that have been stabled at home since 1st August 2011. DIY livery is acceptable providing it is not the establishment of a professional show producer/trainer. Horses/ponies entering these championships must be owned, produced, ridden or led by the owner/spouse or his/her son/daughter/grandchild, who for showing purposes has not engaged in the training programme for horses/ponies/livery/selling or dealing as a means of deriving an income. Stud fees are acceptable.
It is expected that exhibitors will enter into the true spirit of this competition. The Directors reserve the right in, their absolute discretion, to refuse an exhibitor's entry should they be in contravention of this rule in the Directors considered opinion.
Animals and riders must not receive any assistance from professional trainers or producers on the day of the competition. (This includes preparation and training of the animal and the rider for the competition at the show). Exhibitors are encouraged to participate in training programmes but riders who have received individual training may not exhibit under that person.

26. P(UK) reserves the right, at their absolute discretion, to refuse or refund applications for Memberships, Pony Registrations, Show Affiliations and Traders.

27. MEMBERSHIP - A person ceasing for any reason to be a Member of the Association shall not be entitled to a refund in whole or in part of any annual subscriptions or other monies already paid by him/her to the Society and they shall remain liable for payment of all annual subscriptions or other monies to the Association up to the date on which they ceased to be a Member.

28. JUDGES/MEMBERS – The Directors reserve the right, in their absolute discretion, to refuse or refund the application from any Panel Judge or Member who has been convicted of any criminal offence.

29. OBJECTIONS – may only be made by an Exhibitor at a P(UK) Event. All objections shall be made in writing with the objector's full name and address within one hour of the event concerned and lodged at the Secretary's Office together with the appropriate remittance. The sum shall be refunded if the objection is sustained but if the objection is not sustained the deposit will be forfeited to the funds of Ponies Association (UK).

30. The Association reserves the right to refuse or cancel any entry already accepted, without any reason for doing so. Whenever, under this Regulation, an entry is refused or cancelled, or an exhibit is refused admission or removed, the fees paid may at the discretion of the Council, be refunded and, if refunded, shall be accepted by the exhibitor or intending exhibitor in full satisfaction of all claims against the Association

31. For P(UK) Winter National Championships, P(UK) Summer National Championships and the P(UK) Burghley Event Pony Finals, Course Builders are permitted to increase the maximum height of fences by an extra 5cms unless a maximum height of fences is stated in the schedule of that show.

32. Affiliation will not be accepted until:-
a)The Affiliation form and fee has been received, after which an affiliation number will be allocated.
b) A draft schedule, which must include the Judge's names, together with a copy of the current Public Liability Policy must be sent to P(UK) 28 working day days prior to the event.
c) The Final Schedule MUST NOT be printed or issued until the draft has been approved and all amendments requested by P(UK) have been incorporated into the Final Schedule and forwarded to the P(UK) office.
d) Affiliations will be withdrawn if qualifying events fail to send in an approved final schedule and valid insurance certificate at least 28 days prior to the event.
e) Results must be submitted to the P(UK) office either via post or email 3 days after the show.

33. Exhibitors shall be responsible for the behaviour of their assistants and riders and all persons in charge of exhibits shall be subject to the orders of the Stewards or Judges. All exhibitors including grooms and other attendants, attending exhibitors in the judging rings must be correctly dressed wearing a jacket and must wear a hat.


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